HIPAA compliant database with Kohezion

HIPAA compliance is an issue you need to take seriously. In fact, not storing your data in a HIPAA compliant database – when you handle PHI – is a crime punishable by law.

It doesn’t matter if you handle the data directly because your business falls under “covered entities” or you do so indirectly because you are a “business associate” – you need to meet all HIPAA database compliance requirements.

But, we have good news for you: you don’t have to worry at all if your database isn’t compliant. Because, we, here at Kohezion, can help you build your own HIPAA compliant cloud database.

Yes, we’ll get to that part. But, let’s clarify some points first…

What is HIPAA?

HIPAA is an acronym for “Health Insurance Portability and Accountability Act.” It is an Act that was passed by Congress in 1996.

A few of the main reasons for the passing of the Act include:

  • Modernizing the PHI flow – revamping the way health care information is stored, shared, and utilized
  • Laying out PHI security ground rules – ensuring data maintained by the health industry is protected from fraud and theft
  • Addressing constraints in healthcare insurance coverage – making sure workers and their families are always covered, regardless of the fact that they may be employed, unemployed or between jobs at the time

Overall, HIPAA is meant to protect the privacy of patients by stating the essential requirements for the secure storage and access of their health data.

Ok… but, what is PHI?

PHI stands for “Personal Health Information” and covers data on the health status, healthcare received, payments made for treatments or any related data that can be traced back to an individual patient.

Examples of such data include names, financial information, contact details (digital or otherwise), account numbers, and biometric or identifying media files.

How can Kohezion help with a HIPAA compliant database?

Luckily for you, Kohezion and HIPAA compliance go hand-in-hand. This is because:

  • Low-code development – anyone, including the citizen developer in the office, can create a HPAA compliant database using our Kohezion database design platform
  • Easy collaboration – with your cloud database in place, your data will seamlessly and securely flow between your business’ data silos allowing for a smoother interdepartmental workflow
  • A cost-effective option – you won’t need to pay through the nose for someone to come around and set it all up for you
  • Financially feasible – in fact, you will cut IT overhead and budget costs saving you even more
  • No more worries – your databases, and the data in them, are cared for by professionals and backed up by powerful servers
  • Smooth transition – moving your data to the new HIPAA compliant database takes mere minutes when using Kohezion’s spreadsheet import feature

Kohezion helps you meet HIPAA database requirements

Now, apart from transforming the way you store your data, Kohezion can also help you meet HIPAA database requirements.

So, let’s have a look at what these requirements are and also see how Kohezion and HIPAA compliance are a perfect fit:

Requirement 1: Confidentiality – only people with proper authorization should see the data

This makes sense since no one, except the data owner and authorized people, should be able to see the data.

The PHI should be kept in a secure place that is only accessible with the proper authorization. Also, the data should be made unusable in case it gets intercepted or stolen.

Cloud databases that are built with Kohezion’s design platform are secure. They have role and privilege administration systems that prevent unauthorized access.

Finally, encryption of data – at rest, in motion, and in use – adds an extra security layer which makes it decipherable only to users and systems with the proper security clearance.

Requirement 2: Availability – the PHI should always be available

PHI should be made available around the clock and to whoever might require it – including the patients themselves. A good way to do this is by storing it on a dedicated server which ensures its security and avoids having to share resources with other databases.

With Kohezion’s development tool you can create a private online database that can also be securely accessed from anywhere, at any given time.

Requirement 3: Integrity – the data should not be changed intentionally or otherwise

Whether it is outsiders trying to alter data to favor their requirements or an authorized user on the inside making a mistake and changing the data unintentionally, a HIPAA compliant database should be able to maintain its integrity.

But, then again, should the integrity be compromised, there also needs to be a reliable backup process that can fix the mistake in the shortest possible amount of time.

Kohezion helps you build input and output forms that prevent erroneous data captures while also presenting data in the correct, required format. And as mentioned earlier, our backups are done using powerful servers.

And so, you can see that by using Kohezion, you get to meet all the secure database requirements. This, in turn, clears the path for your business to own a HIPAA compliant cloud database.

There’s more from Kohezion and HIPAA compliance database

Finally, although the Kohezion online database software platform is easy to use, it doesn’t mean you have to develop your HIPAA compliant database on your own. We have experts who are adept at designing databases for medical research and are experienced in developing turnkey solutions in many other fields and can help create your online database too.

We can help you navigate the process – from design to launch phases. Simply contact us for more information.