The HIPAA Compliant Database Software

Our low code HIPAA Compliant Database Software is tailor-made for healthcare professionals. Experience the best of both worlds with Kohezion

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HIPAA Compliant Database Software

We take HIPAA Database Compliance seriously

Data Security is at Kohezion's core

Business Associate Agreement

Breach
Mitigation

Fully Managed Firewall

Unique HIPAA User IDs

User Audit Logs

High-Security Infrastructure

Fully Encrypted Backups

Encrypted Storage

Kohezion is for any organization managing Protected Health Information

Some of our clients

Harvard-Deaconess-Client
InBeat-Logo-Client
Yale-Client-Logo
Pelissou-et-associe-logo
Elco Logo Client
Clark-County-Client

Kohezion is for any organization managing Protected Health Information

Some of our clients

Dedicated Healthcare Provider Support Team

The dedicated Kohezion HIPAA compliance team provides priority support and 10 hours of free consulting to get you started. But it doesn’t stop there, a Kohezion expert is always available to assist with new projects.

HIPAA Compliance Specialized Team
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Low Code HIPAA-compliant database software

Kohezion and HIPAA compliance go hand-in-hand. Apart from transforming the way you store your data in the cloud, Kohezion is a great partner to help you meet your HIPAA database requirements.

Low-code development. Anyone in your team can create an application or modify an existing one using our easy to use HIPAA compliant database software

Easy collaboration. With a cloud database in place, your data will seamlessly and securely flow between your business’ data silos. It allows for a smoother interdepartmental workflow.

A cost-effective option. You won’t need to pay through the nose for someone to come around and set it all up for you.

Financially feasible. You will cut IT overhead and budget costs saving you even more.

No more worries. Your databases, and the data in them, are cared for by professionals. Powerful servers also back them up to ensure the security of protected health information.

Smooth transition. Moving your data to Kohezion's HIPAA compliant database software takes mere minutes when using our native spreadsheet import feature.

What Does Kohezion's HIPAA Compliant Database Software cover?

Privacy

Kohezion is committed to safeguarding Patient Health Information data by encrypting storage and monitoring system access to maintain compliance for end-users.

Disclosure

Full event disclosure for security incidents that affect client data. In the event of any incident affecting your data, your account administrator will be notified immediately.

Security

Kohezion has a risk management plan to mitigate, and proactively protect against data breaches. Access to Kohezion servers is restricted to specific individuals who are closely monitored and audited to maintain compliance

Business Associate Agreement

Before handling Patient Health Information data, Kohezion requires both parties to sign a Business Associate Agreement, which is covered by law under the Health Insurance Portability and Accountability Act.

Kohezion Database Builder Software

Build custom, secure, HIPAA Compliant Applications to store your PHI data.

In a fraction of the time, for a fraction of the price

Kohezion is a versatile database software that can help you create the application you need

Some examples are:

 

Online Patient Portal

Patients can check test and lab results quickly and securely through an online portal

Online Appointment Scheduling

Create an application that allows patients to schedule, book, and rebook appointments online and receive automated reminders and booking confirmations

Kohezion HIPAA Database Development

Patient Management System

Build a comprehensive system to retrieve historical patient records, monitor current records in real-time, and centralize data that is crucial for optimizing patient care.

Training and Certification

To maintain compliance checks and keep records up to date for patient safety and credentialing purposes

Medical billing application, Workflow Automation, Event Management, Training Portals, Expense Reporting, among many other HIPAA compliant database applications

AWS HIPAA-Compliant Servers

HIPAA Compliant AWS Servers

Kohezion's IT cloud infrastructure complies with the best standards and practices in the industry for a HIPAA Compliant Database Software.

HIPAA Definition

HIPAA is an acronym for the “Health Insurance Portability and Accountability Act.” It is an Act that was passed by Congress in 1996.

A few of the main reasons for the passing of the Act include:

  • Modernizing the PHI flow: revamping the way health care information is stored, shared, and utilized.
  • Laying out PHI security ground rules: ensuring the protection of data maintained by the health industry from fraud and theft.
  • Addressing constraints in healthcare insurance coverage: making sure workers and their families are always covered. It applies even though they may be employed, unemployed, or between jobs at the time.

Overall, HIPAA is meant to protect patients' privacy by stating the essential requirements for the secure storage and access of their health data. This is how the need for HIPAA Compliant Database Software begins.

HIPAA Compliance Act US Congress

Protected Health Information (PHI)

It covers data on the health status, received healthcare, payments made for treatments, or any related data that you can trace back to an individual patient. Examples of such data include names, financial information, contact details (digital or otherwise), account numbers, and biometric or identifying media files.

Primary Rules of HIPAA

HIPAA consists of 3 primary rules that keep patient’s health information safe and make the foundation for any database software to be  a HIPAA compliant database software:

The Security Rule

Safeguards that covered entities and business associates must implement to protect the confidentiality, integrity, and availability of protected health information. When it comes to electronically stored protected health information (ePHI), this security rule lays down three security safeguards – Administrative, Physical, and Technical – that must be adhered to in full in order to comply with HIPAA.

The safeguards have the following goals:

Administrative: To create policies and procedures that clearly show covered entities and business associates how they need to comply with the Act.
Physical: to control the physical access of data storage devices and areas (server rooms, for example) to protect against unauthorized access
Technical: to protect health information data packets as they are in transit over open communication networks

The Privacy Rule

Sets the national standards that outline when PHI can be used or disclosed without the patients’ authorization; on the other hand, the privacy rule also outlines patients’ rights over their own personal health information and includes their right to access, copy, or edit their records (in case of errors).

The Breach Notification Rule

It states that – within 60 days – covered entities must notify any affected patients about a leak or loss of their PHI; they also need to contact the U.S. Department of Health & Human Services (HHS) and might even need to handle press releases to the media and the public in general.

In 2013, the HIPAA Omnibus Rule was added which resulted in the final version of the HIPAA Privacy Policy and Security Rule. It also laid out the final rules for the enforcement, breach notification, and the Genetic Information Nondiscrimination Act (GINA).

HIPAA Compliance Software Requirements Checklist

Only people with proper authorization should see the data.

No one, except the data owner and authorized people, should be able to view the data.

The PHI should be kept in a secure place that is only accessible with the proper authorization. Also, you would want the data to be unusable in case it gets intercepted or stolen.

How do we address it?

Any cloud database application you build with Kohezion is secure and encrypted. They have role and privilege administration systems that prevent unauthorized access. For example, you can group 'Users' with the exact access requirements to 'User Groups' and gain easier permission management.

Personal Health Information ( PHI ) should always be available.

PHI should be made available around the clock to whoever might require it – including the patients themselves. The best way to do this is by storing it on a dedicated server. It will ensure its security and avoid sharing resources with other databases.

How do we address it?

With our development tool, you can create a private online cloud database. That way, you get to have secure access from anywhere, at any given time to the specific client user needed.

The data should not be changed intentionally or otherwise

Whether it is outsiders trying to alter data to favor their requirements, or an authorized user on the inside making a mistake and changing the data unintentionally, a HIPAA compliant database software should maintain its integrity.

Should the integrity be compromised, there also needs to be a reliable backup process that can fix the mistake in the shortest possible amount of time.

How do we address it?

Our HIPAA Compliant Database Software helps you build input and output forms that prevent erroneous data captures while also presenting data in the correct, required format. Our backups are done using powerful secure servers.

HIPAA Frequently Asked Questions

A HIPAA compliant database is used to securely store individually identifiable health information as per the standards outlined by the Federal Health Insurance Portability and Accountability Act (HIPAA) Privacy, Security, and Enforcement Rules.

As a principle, a HIPAA compliant database should follow the primary goals of the HIPAA Security Rule, which states that it safeguards the data and “ensures the confidentiality, integrity, and availability of Protected Health Information that it creates, receives, maintains or transmits.” A HIPAA-compliant database should guarantee confidentiality, integrity, and availability.

HIPAA compliance is required for any organization that deals with Protected Health Information (PHI). It also applies to any business that works with another one that operates under HIPAA compliance, or is required to do so. For example, sub-contractors who are required to handle the PHI data for larger organizations.

HIPAA compliance is enforced on organizations operating both in the US and offshores, but still handling individual PHI records. Although many organizations fall under the umbrella of requiring HIPAA compliance, here are a few specific examples: health insurance providers, clearing houses, and healthcare professionals.

A HIPAA database focuses on four key aspects of the usage, transfer, and storage of PHI.

A HIPAA compliant database is required to contain all the following features and capabilities: end-to-end encryption of data in all its states, proper handling of encryption keys, data protection from other sub-systems and dependent databases, the creation of unique user IDs, proper user administration, audit trails and logs, database backups, hosting compliance, proper training of administrators, automated security updates, proper discarding of unrequired data, contractor, subcontractors, and Business Associate Agreement (BAA) compliance.

See more below to read about the three main requirements for a compliant database

Deploy your HIPAA Complaint Database application, fast

Embrace low-code application development by bringing all of your data onto our platform. Kohezion empowers you to build a feature-rich custom online database application fast.

HIPAA Compliant Healthcare
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