Business Process Orchestration: Definition, Types, Tools, and Automation

The complexity of managing various processes can be overwhelming. Did you know that 50% of business leaders struggle with process inefficiencies that impact their overall performance? This statistic underscores the growing need for Business Process Orchestration (BPO) to bring harmony and efficiency to operations.

Welcome to Kohezion's latest blog post, where we explore the transformative power of Business Process Orchestration. We'll delve into how this strategic approach can streamline, automate, and optimize your business workflows. Join us as we unravel the key principles and benefits of BPO, offering you a roadmap to enhance your business's agility and productivity.

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    What is Business Process Orchestration?

    Business Process Orchestration coordinates and manages numerous interdependent processes. Essentially, process orchestration is about:

    • Designing, implementing, and monitoring workflows or tasks.
    • Aligning these processes for maximum efficiency.
    • Integrating multiple systems, applications, and data sources for a seamless business flow.
    • Streamlining tasks across different organizational systems and departments.

    Business Process Orchestration vs. Business Process Management

    Business Process Orchestration is all about managing the symphony of tasks within your operation, from designing workflows to assigning functions, and ensuring everything runs on time. Imagine it as the maestro ensuring each instrument, or in your case, each business process plays harmoniously.

    Now, let's talk about Business Process Management. Think of this as your band members. Each one has its own integral part to play - handling individual tasks, focusing on one process at a time, and ensuring it's done effectively.

    So, how do these two differ?

    1. Focus: Process Orchestration covers the entire operation. However, Business Process Management focuses on individual tasks.
    2. Complexity: Process Orchestration is more high-level, managing multiple interconnecting workflows at once, while Business Process Management is simpler, focusing solely on a single workflow.

    For example, consider the process of travel booking which involves various stages such as flight selection, booking confirmation, and payment. Process Orchestration coordinates all these activities, while Business Process Management focuses on optimizing one stage such as the flight selection process.

    Business Process Orchestration vs. Business Transformation

    Business Process Orchestration and Business Transformation are often compared because they both aim to streamline and enhance organizational operations. However, they do have key distinguishing features that set them apart.

    • Business Process Orchestration focuses on managing and aligning multiple interdependent processes, while Business Transformation refers to the overall change in business processes, operations, and culture to achieve digital modernization.
    • Orchestration tends to be more complex as it involves multiple workflows and activities, whereas transformation can encompass this and broader organizational change.

    Now, let's consider the pros and cons of each:

    Process Orchestration

    1. Greater process visibility can help in efficiently managing resources (Pro).
    2. It can be complex due to the integration of various processes (Con).

    Business Transformation

    1. Digital transformation can improve customer relationships and experiences, and increase business agility (Pro).
    2. It may involve high initial costs and operational disruptions (Con).

    Types of Business Process Orchestration


    1. Manual Processes

    Manual Processes in Business Process Orchestration are tasks done manually by employees, without automated assistance. For example, inputting data into spreadsheets or preparing client contracts.

    Top features:

    • Flexibility: You have full control and can change the process direction at any point.
    • Employment opportunities: They require human labor, hence creating job opportunities.


    • Potential for error: Since they're performed by humans, there's room for mistakes.
    • Time-consuming: In comparison to automated counterparts, they usually take longer.

    2. Software Processes

    explaining sdks software development kit

    Software Processes in Business Process Orchestration is your go-to strategy for getting the best out of your business applications.

    Top features:

    • Workflow automation: It makes repetitive tasks a breeze, simplifies complex workflows, and ensures you comply with business rules.
    • Integration: It meshes together different applications to reduce manual errors and boost efficiency.
    • Collaboration: Your teams and systems get to communicate better, facilitating seamless business processes.
    • Visibility: It grants you real-time insights into tasks, workflows, and decision-making processes.
    • Optimization: It continually improves the process and spots areas for growth.

    3. Process Automation

    Process Automation, in the context of Business Process Orchestration, is about leveraging technology to handle repetitive tasks without needing human intervention.

    Top features:

    • Seamless execution of tasks: Reduces human error and increases efficiency.
    • Resource freeing: Liberates your team from mundane, repetitive tasks.


    • Cost reduction: Streamlines processes to cut overhead costs.
    • Time-saving: Handles tasks that free up your team for more crucial strategic planning.


    • Over-reliance on automation can lead to mishandling when automation fails.
    • Regular monitoring and governance are required to ensure amalgamation in the existing business ecosystem.

    4. Processes in the Cloud

    Processes in the Cloud lets you automate and integrate operations for a smoother workflow in a cloud environment.

    Top features:

    • It coordinates multiple cloud-based tasks and workflows.
    • It streamlines the system, enhancing productivity and cutting down costs.
    • It also optimizes resource allocation.
    • It handles the complexities of multiple clouds.
    • Expect top-notch automation for seamless processes.
    • It supports both simple and complex practices.

    5. Integration Processes

    integration process as part of business process orchestration

    Integration processes in Business Process Orchestration refer to the smooth blending of different applications and systems to streamline your business operations. For instance, combining your project management and accounting systems to automate invoicing.

    Top features:

    • Workflow automation: Simplifying complex processes and automating repetitive tasks.
    • Collaboration: Promoting effective communication between teams and systems.
    • Visibility: Providing real-time insight into all stages of the business process.
    • Optimization: Identifying areas for improvement for continual advancement.

    6. Artificial Intelligence Process

    Artificial intelligence in Business Process Orchestration improves how work gets done and intelligently automates repetitive tasks. For instance, software like AARI can automate tasks, in specific roles, without human aid.

    Top features:

    • Integration with systems of record for seamless process execution.
    • Acceleration of business transactions and streamlining process orchestration.
    • Providing a complete view of the operation and keeping records updated.
    • Removal of repetitive tasks, freeing up 53% of employees.
    • Advanced process orchestration with tools like AARI which offer easy access to automation across platforms, applications, and devices.

    7. Tech Stacks

    Tech stacks in Business Process Orchestration refer to a collection of different technologies businesses use for optimizing processes. These might include various apps, tools, and cloud platforms.

    Top features:

    • DevOps: Known for unifying software development (Dev) and software operation (Ops), it enhances communication and collaboration. Its key features include continuous integration, automated testing, and rapid deployment.
    • Big Data: Crucial for handling extensive data sets, it helps businesses to analyze, process, and extract relevant information in real time.
    • Digital Workflow: It is all about automation. Automating workflow reduces manual work, increasing efficiency and accuracy, saving time, and minimizing errors.
    • Networking: Networking techs like cloud platforms enable seamless connectivity and data sharing across teams and locations, making collaboration easier.

    Benefits of Business Process Orchestration

    1. Streamlined and automated processes

    Streamlined and automated processes, in the context of business process orchestration, mean an optimized workflow with minimal errors, due to the automation of repetitive tasks.

    Process orchestration can:

    • Increase efficiency: Eliminate redundancies and reduce the occurrence of repeated tasks. Workflows become clearer with better coordination.
    • Reduce costs: With optimized processes, overheads diminish, essentially trimming down unnecessary costs and developments.
    • Improve Compliance: Automated rules allow for better enforcement of regulations and corporate policies.
    • Enhance collaboration: Linking systems across departments encourages better communication and achievement of common goals.
    • Data-driven decisions: Process orchestration generates insightful data for strategic decisions.

    2. Increased efficiency and productivity

    increased efficiency and productivity as benefits of orchestrating business processes

    Business Process Orchestration arranges automated tasks efficiently to increase productivity and reduce costs. Here's how it boosts efficiency:

    • Reduces errors and overhead costs and automates repetitive tasks.
    • Increases productivity by up to 20%, assigning the right work to the right entities.
    • Enhances employee and customer satisfaction and improves processes.
    • Identifies productivity differences and bottlenecks early.
    • Lowers ownership cost with a unified solution for processes, rules, and integration.
    • Increases legitimacy and compliance through automated rules.
    • Supports data-driven decisions and continuous improvement.
    • Enables growth and scalability through well-connected workflows.

    3. Improved customer experience

    Business process orchestration is transforming customer experience, streamlining operations, improving accuracy, and delivering high-quality products and services. Here's how it works:

    • Orchestration ensures that operations run like a well-oiled machine and integrates various apps, tools, and cloud platforms. Imagine your customers experiencing seamless, frictionless service thanks to rapid and flexible business operations.
    • Orchestration enhances customer satisfaction and reduces missed SLAs by a significant 33%.
    • With real-time data enrichment and adaptive user guidance, your customer's journey becomes personalized, optimized, and exceptionally satisfying.

    4. Increased business agility

    Business agility refers to your company's capacity to adapt rapidly, innovate consistently, and respond swiftly to changes in the business environment. Business process orchestration plays a key role here. It supports data automation, automates tasks, speeds up operations, and fixes bottlenecks. It can improve your business agility in several ways:

    • Reduces cycle times: With custom process applications, orchestration helps you deliver faster, which means quicker responses to market changes.
    • Lowers the cost of ownership: It decreases costs and development effort, freeing resources for innovation.
    • Enhances compliance: Automated rules uphold policies and keep your operations fluid and legal.
    • Increases remote work efficiency: With remote work on the rise, orchestration helps ensure productivity and security.
    • Fosters customer-focused agility: It speeds up product and service delivery to meet fast-paced online consumer demands.
    • Optimizes existing automation: Well-designed automation saves time and money, keeping you agile and competitive.

    5. Increased visibility and transparency

    Transparency in process orchestration allows you to see and comprehend the whole workflow. You can pinpoint where resources may be lost which leads to cost reduction.

    • Reduces human mistakes as every process step is well-planned and automated.
    • Aids collaboration because all systems and platforms are linked, enabling greater teamwork around shared goals.
    • Increases your operational efficiency and customer satisfaction, providing you with critical data to make informed, decisions.

    6. Reduced complexity

    Business process orchestration is a method to streamline and reduce the complexity of various tasks in a business. It's about arranging and coordinating automated tasks to make your operations smoother and more efficient. Here's how it works:

    • With process orchestration, you're not just looking at individual tasks, you're configuring them in a series to create a more effective workflow.
    • Notably, 72% of IT leaders stated that business processes are increasingly complex and challenging to maintain. Process orchestration tools handle this complexity, making tasks manageable for both technical and non-technical teams.

    7. Increased security and compliance

    Business process orchestration isn't just about efficiency, it also significantly enhances your operational security and compliance. Here's how this advantageous correlation works:

    • Orchestration integrates security systems and streamlines the process of detecting and responding to cybersecurity threats, reducing human error.
    • With automated rules, your company's adherence to legal regulations and corporate policies is enhanced.
    • Businesses that use orchestration are seen to increase client satisfaction by an average of 33%, thanks to the timely completion of work.
    • Tools like Puppet Comply aid in maintaining compliance and reducing risks.
    • Orchestration's data-driven approach enables vigilant monitoring of your performance, making continuous improvement to your security measures much easier.

    8. Improved collaboration and communication

    Improve your team's dynamic and foster collaboration using business process orchestration. This tool can revolutionize how your organization communicates and operates.

    • Process orchestration boosts both employee and customer satisfaction through efficient processes and superior quality output.
    • It helps spotlight productivity variations and early bottleneck detection.
    • With orchestration, you assign tasks smartly, minimize errors, and maintain a clear platform for work and communication.
    • Process optimization and automation.
    • Orchestration enables data-driven decisions and easy tracking, promoting continuous improvement.
    • Scalable operations remove the need to overstaff, allowing for digital support as your business grows.

    9. Increased bot and workflow efficiency

    Increased bot and workflow efficiency in business process orchestration can offer significant benefits to your organization.

    • High-quality automation leads to reduced costs, avoiding time-consuming rework and identifying areas of resource loss.
    • Minimizes human errors, often a problem even among top performers.
    • Promoting better collaboration across departments, automation syncs various platforms and systems for more streamlined operations.
    • Increased efficiency frees your staff from repetitive tasks, allowing them to engage in more challenging work, and enhancing job satisfaction.
    • Improves customer satisfaction and facilitates faster service times without compromising service/product quality.

    10. Increased adaptability

    Increased adaptability in business process orchestration helps in dealing with new opportunities, challenges, or changes in the market.

    • Boosts your operation efficiency and integrates and automates varying systems, reducing cycle times and the cost of ownership.
    • You can create custom apps for specific tasks, further improving the speed and flexibility of operations.
    • Aids compliance and automates corporate rules and policies.
    • Leads to higher employee satisfaction as it reduces stress from tedious tasks, allowing them to focus on more elaborate projects.
    • Enhances customer satisfaction.
    • Paves the way for data-driven decisions, enabling continuous improvement, scalability, and early bottleneck identification.

    Business Process Orchestration Use Cases

    1. Process Automation in Business Processes

    Being a subset of business process orchestration, automation ensures tasks and workflows in your business ecosystem glide effortlessly, and costs are kept down.

    Top features:

    • Identify repetitive tasks: Look for monotonous tasks that can be automated, like routing applications for approval or provisioning servers.
    • Deploy suitable technology: Choose a technology that can handle your chosen tasks without human intervention.
    • Monitor: Keep an eye on the processes to ensure no bottlenecks or redundancies hamper your productivity.
    • Integrate: Bring together the automated tasks for a comprehensive view of the workflow.

    2. Enterprise Automation Platforms

    Enterprise automation platforms are an emerging alternative to traditional automation tools due to their enhanced process orchestration. This shift is in response to the growing diversification of tools used by IT and business teams.

    Top features:

    • High levels of automation
    • Robust integration capabilities
    • Rich visualization features
    • Ease of use
    • Scalability
    • Personalized KPIs and analytics
    • Supports multiple cloud vendors, enhancing flexibility.
    • Provides a comprehensive view of different automation environments.
    • Offers plug-ins for popular management tools like System Center.
    • Enables end-to-end automation, streamlining operations.
    • Encourages data-driven decision-making through analytics.
    • May require significant modernization for legacy systems.
    • Replacing existing systems can be costly and disruptive.
    • Dealing with process complexity and diverse endpoints can be challenging.
    • Requires consistent optimization to avoid ineffective automation.
    • Can over-complicate processes if not properly managed.

    3. Business Process Orchestration in the Procurement Process

    Business process orchestration is about coordinating and managing intertwined business processes and integrating these to form more complex processes.

    In procurement, it could automate redundant tasks like order generation, simplify workflows, and ensure compliance.

    Top features:

    • Workflow automation
    • System integration
    • Enhanced collaboration
    • Process visibility
    • Continuous optimization


    • Increases efficiency of the procurement process
    • Standardizes workflow reducing errors
    • Automates tasks reducing work-load
    • Improves visibility on the entire process
    • Enhances agility offering a competitive advantage


    • Initial setup can be time-consuming
    • Requires technical knowledge
    • Might add complexity to easy tasks
    • Could potentially encounter software compatibility issues
    • Continual upgrades might disrupt workflow.

    4. Business Process Orchestration in Inventory Management

    Business Process Orchestration organizes and manages the flow of tasks and workflows in a business to enhance efficiency and effectiveness.

    Top features:

    • Automating repetitive tasks like inventory documentation and order processing. This decreases manual errors and frees up staff time.
    • Integrating inventory systems and warehouse management applications to create a cohesive inventory tracking process.
    • Providing a central view of the inventory status in real-time, spotting issues, and addressing them promptly.
    • Identifying inefficiencies in the inventory process for continuous optimization.
    • Facilitating collaboration between sales, warehousing, and purchasing departments to ensure smooth operation.

    Pricing depends on the specific solution and processes implemented.

    5. Process Orchestration in eCommerce

    Top features:

    • Automating tasks.
    • Seamless integration.
    • Real-time visibility: You can track orders, identify bottlenecks, and detect errors right there and then!
    • Collaboration: Ensuring flawless communication between every part of the process, from inventory to delivery.

    6. Process Orchestration in Service Management

    Process orchestration in service management is all about coordinating and overseeing a myriad of interdependent business processes.

    Top features:

    • Streamlining processes: Integrate various systems and applications, to get a smoother operation.
    • Workflow Automation: This feature automates repetitive tasks.
    • Enhanced Collaboration: This facilitates improved dialogues between teams, thus ensuring fluid business operations.
    • Increased Visibility: You get a real-time take on all stages of the process.
    • Optimization: Constant opportunities to better the process.

    The Future of Business Process Orchestration

    The future of Business Process Orchestration lies in the palm of automation. This game-changer is already revolutionizing industries far and wide, with IDC predicting that by 2022, 70% of organizations will have accelerated their use of digital technologies. How cool is that?

    So, how exactly is automation shaping this sector? Here are a few ways:

    • It supports remote and hybrid work models, filling in technology gaps for effective decision-making, productivity, and security.
    • It's meeting the demand for customer-focused agility, accelerating flows, and preventing bottlenecks that can disrupt the customer's journey.
    • It's optimizing existing automation, saving precious time and money across sectors.
    • It's driving competition in the digital business environment, making process orchestration crucial to remain in the game.

    Wondering what features future tools might flaunt? Here's a sneak peek:

    • Efficient coordination and management of multiple interdependent business processes.
    • Seamless integration of multiple systems, applications, and data sources.
    • Capabilities to fix bottlenecks and speed up processes.
    • Ability to deal with complex automation needs, streamlining endpoints and reducing manual errors.

    Master Business Process Orchestration with Kohezion

    I hope this article helped you understand the world of Business Process Orchestration. It's now time to translate knowledge into action and elevate your business to new heights. Kohezion is here to guide you on this transformative journey. Contact Kohezion today to discuss how our Business Process Orchestration solutions can be tailored to suit your specific business needs.

    Whether you're a small startup or a well-established enterprise, we possess the expertise and cutting-edge technology to streamline your operations, improve efficiency, and drive success. Seize this opportunity to optimize your business processes with BPO. Reach out to us now and embark on the path to business excellence. Your future starts with a single click – contact Kohezion to unlock the full potential of your business processes.

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