The Ultimate Glossary of Terms About Database Application Part 1

glossary k letter

 

Application

First things first, what is an application? If you don’t know it yet, it is more than time for you to read a bit more about the subject. I wrote this for you a few weeks ago. Just in case, here is exactly what I wrote:

“This is the mothership, where it all begins. No, this is not referring to a mobile application. This is not a game you can buy on the App Store. In the online database software world, an application is the blueprint for your project. This is where you choose and organize the fields you need to gather your data. It could be a task tracking application, a meeting schedule application or anything you can think of in terms of database. Sky is the limit when it comes to designing applications. For example, let’s say we need an application to gather data about our prospects and clients. You will probably want to create your application including information like name, title, email the type of contact and the such. Alternate terms to refer to applications are templates, forms or blueprint.”

You are now ready to continue reading.

 

Business

You have a business and you want it to succeed. In order for this to happen, you need the best tools possible. This is where you find the best vendor for your online database software. It is quite simple, your business needs database applications to track its data. I’m sure you at least have clients, tasks and contracts. Are you tracking it?

 

Customization

This definitely is the key to all database application builder. You want to make it your own, answering to your specific needs. You may be starting with a template but you should always be able to either start from scratch or have the possibility to totally customize a basic template.

 

Data

Your data is the brain and heart of your business. As I wrote earlier, I’m sure you have clients, tasks and contracts. What exactly do you need to know about each of these sets of data? What is vital for you to know for your daily operations to run roundly?

 

Empowerment

A good online database software will allow you to create your database applications by yourself, without being dependent of the IT department. If you choose not to do it yourself, you can always have your vendor do it for you. But you should always be able to make some quick changes such as adding a field or adjusting the look and feel of your application. The power is in the hands of the end-user.

 

File

Some information will always be contained in files such as Word or Pages documents or in a PDF format. These files should easily be linked to your applications from your computer, Google Drive or Dropbox. There is a reason why file repository systems exist and your software should allow you to link the two systems without hassle.

 

Grow

When you are creating your database applications, think sustainability. You should always have room to grow. Whether it is room to create new applications and projects or the possibility to upgrade your existing applications, you need to be able to expand with your needs.

 

History

Your database applications allow you to keep a history of what has been going on in your business. If you have to go dig in your paper organizer each and every time you want to know the last time you contacted a customer, you will loose an incredible amount of time. If you link your tasks to your customers with web-based applications, you will get the information with just a click or two, within seconds.

 

Importing

I understand that you have been doing business before you adopted your online database software. The probabilities are high that you have data scattered in multiple spreadsheets and who knows where. If you make the effort of cleaning up your preexisting data, you should be able to integrate it to your new database applications, simply by importing your spreadsheets into your account.

 

Journey

Designing and building your applications may be a bit of a journey. It takes time and efforts to make sure you understand what you need and to map your ideas into great applications. I could guarantee you that it will happen without any discussions within your team but I could be lying. Some teams need to work a bit harder than others.

 

Knowledge

“K” is obviously for Kohezion but it also stands for “knowledge”. If you are not sure what you need in terms of database application, use the knowledge of the experts. It may cost you a few bucks but you will be happy you spent it because it will save you a lot when you look at the big picture. Time is money.

 

Learning

The first database application you design may not be your best. But if you read, watch videos and actually make the efforts to learn how to create amazing applications, your second one may just be perfect!

 

Manage

Your database application is there to help you manage your data. The features offered around the actual applications are what will help you slice and dice the information as you need. Create searches, reports and dashboards to help you get the most out of your data.

 

Stay tuned for “N” to “Z” next week!

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Marie-Josee Porlier

Sales Director at Kohezion
Marie-Josée Porlier is the Sales Director and main blogger @ Kohezion. Ask her your questions about the cloud computing industry, online database software, database applications, legacy systems, business solutions and business productivity. She can be reached at mjporlier(at)kohezion(dot)com.
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