Excel Online: For Temporary Data Storage Use ONLY

Here’s a point to ponder: Excel should never be used as a permanent data storage solution.

This is because Microsoft’s flagship spreadsheet solution was never intended to be used as a permanent database solution. What it was meant to do, though, is serve as a temporary storage application for data that was needed for immediate consumption or used as an offline source of reference data – never for live online data retrieval and storage.

And yet, many small businesses make this mistake: they use Excel to store their currently active data. What’s worse is that they essentially use Excel as their sole data storage solution.

With that in mind, and if your business is using Excel Online as a permanent and active database solution, we have a few questions you need to be asking yourself right now:

Why would you want to store data in an unsecure way?

As a business you always want to project an image of a successful entity that uses cutting-edge technology in order to ensure the security of its clients’ personal and financial information. This is because you want them to have confidence in the fact that you offer (among other technological services) a fast and reliable data storage system that can be accessed from anywhere in the world.

You also wouldn’t want your business to lag behind competitors who offer cloud computing technology for the storage and processing of their clients’ data.

In short, today’s technology-aware clients expect businesses like yours to have a modern database system and definitely not “just” Excel.

Why would you want to intentionally put your data at risk?

It is one thing to be hacked (knock wood) and have your data breached despite your using the latest database and networking solutions. At least, then, you will have a clear conscience and say you tried your best to protect your data.

But, can you really say that when you’ve been using Excel instead?

A serious business will always make sure they invest in the modernization of their technology – including their data storage solutions.

Why would you want to limit your data capture and storage capabilities?

Today, it has become imperative for businesses to keep up with the latest business processing trends – if they seek to achieve optimal performance. Typically, this would involve using minimal manual effort to achieve maximum digital outputs which can then be used to help improve the quality of their goods and services. And, one of the best ways of achieving this optimization is by leveraging the latest technology solutions for capturing and storing data.

But, there is only so much you can do with the relatively tiny amount of data you are able to store in Excel.

In fact, in scenario mentioned above, Excel would be a limiting hindrance rather than an enabler. No amount of VBA macro-scripting will save you from facing up to the fact that there are easier, more effective, and effectively secure ways of achieving even the most advanced Excel functionalities.

For example, with cloud computing you can expand your databases’ access to include users located anywhere in the world; why, then, would you want your remote users and clients to squabble over worksheets?

Why put your employees at risk of making a mistake?

Any business that cares about its employees’ performance makes sure they work using the right set of tools – because, after all, it is the business itself that benefits from a productive workforce.

Why, then, would you curb your employees’ potential by giving them the wrong tool to work with?

Repetitive data entry will almost always end in errors being made. Manually entering data in fields that don’t do much by way of limiting the type of data that is entered into them opens doors for mistakes to be made; sooner or later, someone will drop the ball.

On the contrary, with the right online database solution in place, you can stop erroneous data entry, unauthorized access, and malicious packet sniffing using forms, authorization, and encryption, respectively.

Why aren’t you exploiting cloud technology?

We find ourselves in the 21st century and cloud technology is everywhere. It is cost-effective, secure, and reliable. Why wouldn’t you want to adopt this technology and make life easier for everyone?

Modern online database software solutions don’t even need tech experts to do the setup, data migration, and administration of cloud storage. Thanks to low-code database and frontend designing, almost anyone can now create a reliable cloud storage solution.

But, more importantly, why wouldn’t you want to adopt cloud computing technology when you can quickly convert your current Excel sheets into databases, create data entry forms to read and write into them, and even develop apps to consume the data – all within a matter of minutes?

Why shouldn’t you leap into the digital future?

Finally, you should ask yourself why you wouldn’t want to make the jump straight into the future of database technology. Your digital outlook would already be brighter as it will be easier to scale up your new cloud solution as both your business and its data requirements evolve and grow.

Not sure how to proceed? Don’t worry; just contact us and we will take care of it all for you.